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How much wine to serve?

I'm having a East Meets West going away party (thread on CH) on Sunday. So far I have 50 responding yes. Out of those 50 there will be about 5-6 non-drinking kids, maybe 2 non-drinking adults and the rest will be drinking. The party is Sunday afternoon from 4-7:00. We plan on having beer and then wine. How many bottles of wine should I get and how many white vs red. I only know a handful of the guests so I don't know their taste.

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  1. Found this: http://probarserv.com/quantities-for-...

    If you buy extra, just get cases of stuff that fits both your budget and tastes. "-)

    1. The usual ratio is one bottle per two people. Since you don't know your guests' preferences, it will pretty much depend on what you are serving. To play it on the safe side, do half red half white.

      1. This is a tough one. Why, maybe some of the guest will bring wine. While I do not drink wine, my wife does at every evening meal at home.

        She like Santa Margherita pinot grigio for white wine. She has a great number of reds that she likes including pinot noir.

        I would be conservative on the number of bottles like 24-26, half being white and the others red.

        Now that I've given my opinion, consider what I said in my opening lines. I do not drink wine...Just give me Jameson Irish Whiskey.

        1 Reply
        1. re: ChiliDude

          I'll be arriving shortly if you serve Santa Margherita at dinner every night!

          Recently found it on sale for $18 and stocked up. Once found it mismarked at $14 and bought 2 cases.

        2. does your local market have a wine person? They would probably be a good resource. If they are going to be there for the whole 3 hours, I doubt that half a bottle each would suffice. Better to have too much than run short. It won't go bad if unopened.

          1. I would probably get two cases of red and a case of white (since it's winter, I would guess more people will choose red). Get something you like to drink or cook with in case of leftovers.

            1. Is "Sale or Return" not available from a local grog shop? Here in the UK I can buy plenty more than I'll need and return the surplus for a pro-rata refund.

              1 Reply
              1. re: Robin Joy

                "Sale or return" is certainly the way to go for any large gathering.

              2. I would get a case of of Prosecco for an afternoon party and a several cases of craft beer. Then maybe a mixed case of red and white wines.

                1. I feel like 3 cases of wine are a lot for an afternoon party especially since about 4 families are bringing little kids. I doubt if they are going to be big drinkers. I bought 25 bottles today and have about 4 red already in my wine cooler. I don't think I got enough white but seems like most people usually drink red at our events. I didn't buy all the same kind of wine because I don't want to be left with a lot of Texas wine to drink. I bought 6 Texas and then 2-3 bottles each of other types. Turns out there will be 40 drinkers probably with 10 kids of non-drinking age. A few of the 40 drinkers are 21 so I'm sure they will not be drinking a lot around their parents. Working on the food now. After 20 years of catering this should be a breeze. I never took care of any of the wines etc at parties I catered so that's why the questions about the amounts to buy. Lady at our Spec's liquor said 25 bottles. I may go back and buy more before Sunday, especially the whites.

                  1 Reply
                  1. re: Cflower5

                    I hope you are planning a festive beverage for the kids and the adults who will not be drinking.

                    I would have bought just two wines, probably a case of each red and white with the proviso that I could return any unopened bottles (if you want to do that). Sometimes too much choice is not a good thing. A cru Beaujolais is a great "universal" red that goes with just about everyone and everything (even if they don't know it yet). For white, I'd probably choose something like Chateau Ste Michelle's Riesling. It's not sweet, and always a great price.

                  2. I normally plan on 1 btl. for each four wine-drinkers, than have another in the wings. That assumes multiple wine-courses.

                    With serious wine-drinkers, I will double that allowance.


                    1. Let the other's talk wine volumes, have something special for the kids and non-drinkers. A sparkling non-alcoholic cider would be special hit with the kids. And of the numbers of drinking guests, some are going to be driving presumably, so something nice for them would be appreciated. I've made a lemonade punch (can of lemonade concentrate, bottle of bubbly apple juice, bottle of club soda with pretty floating fruit) which goes over well.

                      2 Replies
                      1. re: autumm

                        Not planning anything for the kids other than water and I'm making this mango, peach/gingerale drink. I really don't want anything spilled all over my house that is sweet and sticky. I know none of these kids. I may make some pink lemonade for the kids though. Fruit idea would be good to in the pink lemonade..
                        I can't wait to see how much wine we go through. I'm thinking my 25 bottles will be way more than we need considering it is a Sunday afternoon party. Now if it were Friday or Saturday night and no kids coming that would be a whole other story.

                        1. re: Cflower5

                          Something for the kids/non drinkers would be great. Like the mango/peach ginger ale concept. Drinking just plain water while pregnant at social events was rather unfun.

                          25 bottles should be plenty if your guests want to make it to work the next day. Should be a happy fun time. Please let us know how it goes.

                      2. Just be careful about the idea of being able to return the wine you don't use. It's not legal in some states. California is one.