Getting a copy of a restaurant's check....
- Maria Sep 19, 2005 02:11 PM
A few months ago, I had dinner at a local restaurant.
Now that I'm finally ready to do my expense account (greatly overdue) I found that I have lost my receipt for the dinner.
I called the restaurant to request a copy of the receipt. I provided the accounting person with date/time of reservation and appoximate total of check.
After a few days I heard back that he can't find the receipt unless I give him the exact amount of the check. I have told him it was over $200 but can't remember the exact amount. I didn't pay with a credit card so there is no way to get a copy of the receipt that way.
What else can I do to make it possible for restaurant's accouting person to find my receipt?
Here's what I would do, as an accountant.
If you got the impression that the rest. acct. really couldn't find your reciept (which I find reasonable) , then write a memo describing the meal w/ location, date, names of persons entertained and business purpose. Make a good faith estimate of what it cost, and round down a little. Take this to your boss, explain the situation, ask for a signature overiding the receipt requirement.
If for some reason that didn't work, I would call the restaurant back, explain your problem, and ask the accountant there to send you a copy of ANY cash receipt on the right date for the approximate amount.
why on earth would you pay cash for a dinner on an expense account ? i'm sure the restaurant owners made that check go bye-bye........
My advise....USE A CREDIT CARD .....