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Getting a copy of a restaurant's check....

m
Maria Sep 19, 2005 02:11 PM

A few months ago, I had dinner at a local restaurant.
Now that I'm finally ready to do my expense account (greatly overdue) I found that I have lost my receipt for the dinner.

I called the restaurant to request a copy of the receipt. I provided the accounting person with date/time of reservation and appoximate total of check.

After a few days I heard back that he can't find the receipt unless I give him the exact amount of the check. I have told him it was over $200 but can't remember the exact amount. I didn't pay with a credit card so there is no way to get a copy of the receipt that way.

What else can I do to make it possible for restaurant's accouting person to find my receipt?

Any ideas?

--Maria

  1. e
    eddie Sep 20, 2005 12:46 AM

    why on earth would you pay cash for a dinner on an expense account ? i'm sure the restaurant owners made that check go bye-bye........

    My advise....USE A CREDIT CARD .....

    1. w
      Wayne Keyser Sep 19, 2005 05:15 PM

      Your charge receipt should be sufficiant, and maybe any other charge-card-company statement that you ate at that place at that time (like, maybe, if your monthly statement is sufficiantly detailed).

      2 Replies
      1. re: Wayne Keyser
        s
        Sister Sue Sep 19, 2005 06:55 PM

        She did not pay with a credit card!

        1. re: Sister Sue
          w
          Wayne Keyser Sep 19, 2005 11:24 PM

          1 - Silly me, I missed that fact (there it was, staring me in the face)

          2 - Expense account? You really REALLY ought to be paying with a charge card. This is perhaps the most important reason.

      2. b
        Browniebaker Sep 19, 2005 05:13 PM

        It might the restaurant's practice to wipe cash payments off the books. You know?

        1. e
          Ellen Sep 19, 2005 03:41 PM

          Can't you just make a copy of your credit card bill with the line item highlighted? Oh, and that's also how you'll find the exact amount, BTW.

          3 Replies
          1. re: Ellen
            k
            Karl S Sep 19, 2005 04:08 PM

            Payment was by check, it seems, not credit card....

            1. re: Karl S
              k
              Karl S. Sep 19, 2005 04:09 PM

              Cash, not check. doh!

              1. re: Karl S.
                e
                Ellen Sep 19, 2005 04:49 PM

                Double doh! My bad. Most of the time it's too little information....

          2. d
            danna Sep 19, 2005 02:42 PM

            Here's what I would do, as an accountant.

            If you got the impression that the rest. acct. really couldn't find your reciept (which I find reasonable) , then write a memo describing the meal w/ location, date, names of persons entertained and business purpose. Make a good faith estimate of what it cost, and round down a little. Take this to your boss, explain the situation, ask for a signature overiding the receipt requirement.

            If for some reason that didn't work, I would call the restaurant back, explain your problem, and ask the accountant there to send you a copy of ANY cash receipt on the right date for the approximate amount.

            1 Reply
            1. re: danna
              m
              Maria Sep 21, 2005 11:04 AM

              Thanks for your advice.
              I might have to resort to one of these remedies.

              I'm usually very careful to keep all my refundable expense receipts in one place--cash & credit--but I guess there is always a first time.

              Thanks again.

              --Maria

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